PPRS Account and Administration Settings
PPRS access privileges control the PPRS functions (search, register, administer a secured party number, etc.) that a user is able to perform. PPRS access privileges are defined within client account application and client account change forms submitted to the ACOL Business Financial Office.
All users: Not applicable. You are not able to change your own PPRS access privileges.
Contact (administrative) users: To change an existing user's access privileges, prepare and submit a Client Account Change Request. To create a new user, prepare and submit either a Client Account Change Request or a Client Application Addendum.
ACOL PPRS includes access to up to seven Canadian provinces and territories. In order for any user within your account to perform registrations in a specific jurisdiction, you must include that jurisdiction's Personal Property Registry (PPR) database in your application.
If you do not yet have access to PPRS, you will select the PPR databases to be accessed in the Client Application form.
If you already have access to PPRS, you can add or delete PPR databases to be accessed via a Client Application Addendum form.
Notes:
1. If you have access to PPRS, then you will be able to perform a SEARCH in any of the seven jurisdictions. You must select the jurisdiction's PPR database for REGISTRATION privileges, but not for searching.
2. If you add a PPR database, you must also Create PPR Client Information for that jurisdiction before any of your users will be able to successfully complete a registration.
In addition to ACOL account information, your organization's name and contact information are stored in each of the provincial and territorial Personal Property Registries (PPR) where you perform registrations. These PPR records are called "PPR Client Information". They identify the party who performed the registration (Registrant).
PPR Client Information records are created via the PPRS administration function Create PPR Client Information and are changed via the function Update PPR Client Information. Updating your ACOL account information via a Client Account Change Request form or Client Application Addendum does NOT result in change to your PPR Client Information.
Your PPR Client Information may differ from your ACOL account information. For example, though you list a single office location for ACOL, for PPR Client Information you may want to provide an office location and contact person specific to each jurisdiction.
PPR Administrative User is required
Only the person within your account who is designated as the PPR Administrative User is authorized to perform the Create PPR Client Information and Update PPR Client Information functions. If you need assistance identifying the PPR Administrative User within your account, please contact the Client Support Centre.
The PPR Administrative User is the person within your account who has the highest level of PPRS access privileges. Most importantly, the PPR Administrative User is the only role authorized to use the following functions:
You will have originally designated this person when you applied for an a client account via the ACOL Client Application. In order to change the PPR Administrative User, complete and send to ACOL a Client Account Change Request Form. Indicate under “Comments/Special Instructions” that you want to change the PPR Administrative User and designate the User ID. If you require assistance, contact the Client Support Centre and ask to speak to someone in the ACOL Business Financial Office.
Secured Party Numbers are records stored within each jurisdiction's PPR that can be used instead of entering a secured party's name and address information. Read more about Secured Party Numbers here.
Every Secured Party Number has a designated Secured Party Number Administrator. The Secured Party Administrator has four key responsibilities:
1. Create Secured Party Numbers as required.
2. Update the Secured Party Number information (e.g. name, address, telephone, and email) when applicable.
3. Receive Notice to Secured Party Reports for registrations that have been amended, discharged, or re-registered. Reports are received through either Retrieve Reports or, if an email address has been provided, by email.
4. Review those Notice to Secured Party Reports or forward them to other parties in order to verify that the the registration change is valid (for example, to confirm that the registration was not changed by accident or fraudulently).
Initially, the Secured Party Number Admnistrator is the user who created the Secured Party Number; however, the Secured Party Number Administrator can be changed.
To reassign a Secured Party Number from one user to a different user, use the form named PPR Request to Amend Secured Party Administrator User ID / SP Number. This form can also be used to activate or deactivate a Secured Party Number.
Secured Party Numbers are records stored within each jurisdiction's PPR that can be used instead of entering a secured party's name and address information. Read more about Secured Party Numbers here.
An active Secured Party Number can be used by any registrant when creating or amending a registration. An inactive Secured Party Number cannot be used when creating or amending a registration.
To activate or deactivate a Secured Party Number, use the form named PPR Request to Amend Secured Party Administrator User ID / SP Number. This form can also be used to change the Secured Party Number Administrator for a Secured Party Number.