Provide your name, contact information, the services that you want to access, and initial users.  If required, you can add services or users later.

You will need the following:

1. Download or open a copy of the ACOL PPRS Client Application form

2. View a list of ACOL Business Activity Codes

3. View a list of ACOL Access Privileges

Instructions:

Company Contact Information

Print or type your name or company name, mailing address, phone number, email address, and fax number where indicated.

Business Activity Code

The Business Activity Code is required for ACOL Client demographic information purposes only. Please use the ACOL Business Activity Code list to select the type of business or service code that best fits the activity your organization provides.

Financial and Technical Contacts

ACOL needs to know and be able to contact certain individuals within your organization in the event there is a question concerning signed Agreements, Financial matters, or Technical issues. Please identify the individual ACOL should contact about the Business or Financial issues for your organization and your Client Account. Please identify the individual ACOL should contact about Technical matters concerning connectivity issues relating to your organization and your Client account.

Client Verification Word

The Client Verification Word is an additional security measure when calling ACOL in regards to your account information. The caller will be asked for the Verification Word by ACOL staff to identify that the caller has the  authority to make a request about your account. No restrictions are placed on this word except that it must be twenty characters or fewer.

Database Selection

Please select the Personal Property Registry Database(s) for which the application is being made.

User IDs and Authority Level

In order to establish access to Databases each user needs to have a user ID and password. We require a listing of those individuals from your organization whom you wish to have authorized access to ACOL and its product offerings through your Client account.

In order to establish user IDs, ACOL needs to know the user's name and Access Privileges that you wish to assign to each person. Please select one Administration Access Privilege for each user and check all Database Capabilities you would like the user to be able to perform. Each user will be granted Basic administration access as a default if nothing is selected. The document titled ACOL Access Privileges contains descriptions of each Access Privilege if you would like further details on each capability.

Please select one user to be the PPR Administrative User. This user will have overall responsibility for the registrations completed by users of the Client Account. The PPR Administrative User has all of the access privileges granted with Search, Register, and Administer Secured Party Numbers; additionally, the PPR Administrative User will have access to Global Change and Updating PPR Client Information functions. Only one authorized person per account may have this access privilege.

Client Signature

After reviewing and agreeing to the terms and conditions, you will be asked to sign two copies of this Client Application. When accepted we will return the signed and accepted second copy to you for your files.

Designate your payment preferences for your initial deposit (minimum $100.00) plus subsequent payments.  If applicable, it includes banking information.

You will need the following:

1. Download or open a copy of the ACOL Financial Agreement

Instructions:

Initial Deposit Amount

The Initial Deposit ($100.00 minimum) is required in order to establish an account with ACOL. Any larger sum, based on subsequent usage, is acceptable. Please specify the amount you wish to submit as an Initial Deposit.

PPR Low Balance Alert

Low Balance Alert will be used by the system to help you maintain your ACOL account in positive balance. The system will alert you when your ACOL account balance falls to $50.00 unless you specify a different amount. The alert message is a warning statement that will appear on the main PPRS page to advise you that the funds in your ACOL account are low and that you should takes steps to deposit further funds in your account. If you have selected the payment option of Electronic Funds Transfer the system will automatically make the deposit for you based on the criteria you have specified in the Electronic Funds Transfer payment plan option. All other payment options require you to initiate the action to make the deposit.

Payment Preference and Options

ACOL has several methods of accepting payment, both initially and for subsequent payments. The table on page 2 asks you to indicate which method you prefer.

The Electronic Funds Transfer Option (Recommended)

Can be used for an initial payment as well as subsequent payments.

The Electronic Funds Transfer (EFT) option ensures that your account will always have funds in it and therefore will ensure that access to the ACOL Service will not be denied due to lack of funds in your account. During the day as you are processing transactions the system will automatically top up your account to the maximum amount specified by you or by the maximum transfer amount whichever is the lesser, if your account balance falls below zero. Additionally at night the system checks to see if your balance at the end of the day is below the Minimum Balance specified by you and if so will trigger an EFT to top up your account. Please note that the minimum amount that can be transferred by an EFT is $25.00.

The Maximum Transfer Amount is the upper limit of funds that can be transferred from your bank account by an EFT at any one time.

The Top up Account Amount is the maximum $$ amount to which your ACOL Client account will be reset.

The Minimum Balance Amount will tell the Business Financial Office at what level an automatic EFT will be triggered to restore your account balance to the maximum level during the nightly check.

Example:

Maximum transfer amount                            $500

Top up Account to a maximum of               $600

Minimum Balance amount                             $50

In this example, if the account balance drops below zero during the day, for example to -$20 due to a transaction, an EFT will be triggered for a maximum of $500 to top up the account. The most that can be in the account at any one time is $600. In this case the account balance would be $480 ($500 EFT less -$20 balance). If, during the nightly check, the balance in the account was below $50 due to further transaction processing, another EFT would be triggered to top up the account.

Financial Institution Information—Please provide the financial institution name and address, institution number, branch number and bank account number from which the funds are to be transferred. A voided cheque to insure accurate reporting should be enclosed.

The Signature of the authorizing officer for EFT is also required.

The Electronic Cheque Option (Recommended alternative to EFT)

The Electronic Cheque option may not be used for the initial payment.

The ACOL system provides an on-line cheque, which can be filled out just like a paper cheque. You can require up to two approvals before the electronic cheque is sent and the funds are deducted from the specified bank account and added to your ACOL account. The Low Balance Alert warning message will be displayed at log-in to notify you that your ACOL account balance is below the specified amount and you should take steps to deposit further funds in your account. Any unsigned Electronic Cheques remaining in the system at the close of business for the day will be deleted and will not be applied to your account. You will need to initiate another Electronic Cheque.

The Maximum Cheque Amount is the top limit for which you want an Electronic Cheque to be written.

Financial Institution Information per EFT option above.

Designated Cheque Signers—You also identify which individuals in your organization are permitted to sign Electronic Cheques. If more than two individuals have signing authority please append a list of additional names. Within the group of authorized signers any one or two electronic signatures are required to execute an Electronic Cheque unless otherwise specified by you. Please indicate on the agreement if you require one or two signer execution rights.

Changes to Financial Institution Information

Please notify us of any changes to your Financial Institution information. Allow three weeks for changes to be implemented. ACOL will charge for cheques and EFT transfers that are returned due to NSF. The current rate is $20.00 per returned item.

Cheque or Money Order Option

This option can be used for the initial deposit and as a method for submitting subsequent payments.

A personal or corporate cheque or money order made payable to Unisys Canada Inc. must be included with the completed Financial Agreement and sent to Unisys Canada Inc., 350-7105 Chebucto Rd., Halifax NS B3L 4W8. This option cannot automatically make additional payments to your ACOL account; additional cheques will be required. The Low Balance Alert warning message will be displayed at log-in to notify you that your ACOL account balance is below the specified amount and you should take steps to deposit further funds in your account.

Direct Deposit Option

If the Direct Deposit option has been selected for subsequent top up of your account, the Business Financial Office will contact you regarding the process required to send deposits directly to the ACOL financial institution.

Client Signature

Both the Client Application and the Financial Agreement must be signed and forwarded to Unisys in duplicate. An accepted copy of the Client Application and Financial Agreement will be returned with the necessary access information once your ACOL account has been established.

Thanks again for your interest in ACOL! We look forward to providing you with our ACOL service. Remember, if you have any questions, please call the Client Support Centre at 1-855-324-ACOL (2265).

Review the agreements' terms and conditions with Unisys Canada Inc. regarding responsible use of your ACOL account, plus terms and conditions with the provinces and territories regarding responsible use of the Personal Property Registries.

You will need the following:

1. Download or open a copy of the ACOL Terms and Conditions
2. Download or open the PPR Product Descriptions (one per province or territory):
   • New Brunswick
   • Newfoundland and Labrador
   • Nova Scotia
   • Northwest Territories
   • Nunavut
   • Prince Edward Island
   • Yukon

By applying for an ACOL client account you are contracting with Unisys Canada Inc. and with the respective provincial or territorial governments that you will comply with the terms and conditions for use of your account and for use of the Personal Property Registries.  The terms and conditions apply to all users of the service.

ACOL Terms and Conditions

Read the ACOL Terms and Conditions.

This is the master agreement which includes by reference the PPR Product Descriptions.  The ACOL Terms and Conditions address the following:

1. Definitions
2. License and Access Rights
3. Access to Databases
4. Client Fees
5. Equipment
6. Documentation and Software Support
7. Warranties, Indemnities and Limitation of Liability
8. Title
9. Restrictions on Use
10. Term and Termination
11. Miscellaneous

PPR Product Descriptions (one per province and territory)

Read the PPR Product Descriptions for those Personal Property Registry databases for which the application is being made.

The PPR Product Descriptions are very similar in structure and content; however, they contain important information specific to each province and territory. The PPR Product Descriptions address the following:

1. The Personal Property Registry (an introduction and a list of registration types for that province or territory)
2. Personal Property Registry Functions
3. Equipment Requirements
4. Client Support and Documentation
5. Fees
6. Access Conditions
7. Limitation, Indemnity and Disclaimer
8. Glossary of Terms and Conditions

Your authorized signatures indicate your agreement to all terms and conditions.

You will need the following:

1. Completed and printed copies of your:
   • ACOL Client Application form; and,
   • ACOL Financial Agreement form.

Instructions:

ACOL client account applications require physical signatures by authorized representatives.

Sign the ACOL Client Application form

Please make two copies of the ACOL Client Application and sign both copies.

One authorized client signature is required.

Sign the ACOL Financial Agreement form

Please make two copies of the ACOL Financial Agreement and sign both copies.

Signatures are required in multiple places:

1. If your payment plan option is Electronic Funds Transfer or Electronic Cheque, within the details for that option.
2. At the bottom of the document.

Provide one or two signatures, as required by your financial management rules.

What Unisys will do with the forms

After review and approval of your application, an authorized Unisys Canada Inc. representative will also sign the application forms including on behalf of the provinces and territories of the selected Personal Property Registry databases. One copy of the signed application form will be returned to you with the ACOL Welcome Kit.

Send us the signed copies of application forms by surface mail or email.

You will need the following:

1. Completed, printed and signed copies of your:
   • ACOL Client Application form; and,
   • ACOL Financial Agreement form

Instructions:

ACOL client account applications require physical signatures by authorized representatives.

By surface mail

Mail your letter and both copies of your signed application forms to:

Unisys Canada Inc.
350-7105 Chebucto Road
Halifax, NS  B3L 4W8

By email

Send digital versions of your letter and signed application forms to ACOLBusinessOffice@Unisys.com.

After we review and approve your application, we create your new client account and user IDs.  We then send you an ACOL Welcome Package that includes a welcome letter, signed copies of your agreements, your account number, and user IDs and passwords to access the system.

You will need the following:

1. You will receive by surface mail an ACOL Welcome Kit

Instructions:

Your ACOL Welcome Kit will provide you with all that you need for you and your users to begin using ACOL PPRS.

Welcome Letter

A cover letter will confirm acceptance of you application, including providing your ACOL client account number.

Signed Agreements

A copy of your ACOL Client Application and ACOL Financial Agreement will be returned to you. These copies will include signatures by Unisys Canada Inc., including on behalf of the jurisdictions of the selected Personal Property Registry databases.

Account Number

Your account number is your account's unique identifier.  It is not required in order to login, but will often be requested when you contact the Client Support Centre or ACOL Business Financial Office.

When you perform a registration in a Personal Property Registry, your account number will also be recorded in the Personal Property Registry database to identify your organization as the registrant.

User IDs and Passwords

For each user that you requested be created, we will provide a one-page letter with the user ID, initial password, and a summary of the terms and conditions for access.  Because the terms and conditions apply to all users, we encourage you to provide these letters to your users to assist in informing them of their responsibilties.

User Password

The first time a user logs on, they will enter the initial password at the password prompt. The user is then immediately prompted to enter his or her own unique password. Create a new password using the rules and tips below:

• Create a password of between 8 and 32 characters.
• The password must include at least one numeric character, one upper case letter and one lower case letter.
• Common dictionary words are not acceptable to the system.
• Avoid using names, nicknames, telephone numbers, birth dates or passwords of all the same character.
• Special characters will not be accepted by the system.

Learn More

As new users, we strongly encourage you to learn more about using ACOL PPRS.  Please see our PPRS Support topics.