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Designate your payment preferences for your initial deposit (minimum $100.00) plus subsequent payments.  If applicable, it includes banking or credit card information.

You will need the following:

  1. Download or open a copy of the ACOL Financial Agreement

Instructions:

Initial Deposit Amount

The Initial Deposit ($100.00 minimum) is required in order to establish an account with ACOL. Any larger sum, based on subsequent usage, is acceptable. Please specify the amount you wish to submit as an Initial Deposit.

Low Balance Alert

The low balance alert is not applicable to the DIA service, therefore, no amount is necessary in this field. Once your ACOL account is set up, to determine the remaining balance in your account at any given time, please utilize the account status function under Client Administration.

Payment Preference and Options

ACOL has several methods of accepting payment, both initially and for subsequent payments. The table on page 2 asks you to indicate which method you prefer.

The Electronic Funds Transfer Option (Recommended)

Can be used for an initial payment as well as subsequent payments.

The Electronic Funds Transfer (EFT) option ensures that your account will always have funds in it and therefore will ensure that access to the ACOL Service will not be denied due to lack of funds in your account. During the day as you are processing transactions, the system will automatically top up your account to the maximum amount specified by you or by the maximum transfer amount whichever is the lesser, if your account balance falls below zero. Additionally at night the system checks to see if your balance at the end of the day is below the Minimum Balance specified by you and if so will trigger an EFT to top up your account. Please note that the minimum amount that can be transferred by an EFT is $25.00.

The Maximum Transfer Amount is the upper limit of funds that can be transferred from your bank account by an EFT at any one time.

The Top up Account Amount is the maximum $$ amount to which your ACOL Client account will be reset.

The Minimum Balance Amount will tell the Business Financial Office at what level an automatic EFT will be triggered to restore your account balance to the maximum level during the nightly check.

Example:

Maximum transfer amount                            $500

Top up Account to a maximum of                $600

Minimum Balance amount                             $50

In this example, if the account balance drops below zero during the day, for example to -$20 due to a transaction, an EFT will be triggered for a maximum of $500 to top up the account. The most that can be in the account at any one time is $600. In this case the account balance would be $480 ($500 EFT less -$20 balance). If, during the nightly check, the balance in the account was below $50 due to further transaction processing, another EFT would be triggered to top up the account.

Financial Institution Information—Please provide the financial institution name and address, institution number, branch number and bank account number from which the funds are to be transferred. A voided cheque to insure accurate reporting should be enclosed.

The Signature of the authorizing officer for EFT is also required.

The Electronic Cheque Option (Recommended alternative to EFT)

The Electronic Cheque option may not be used for the initial payment.

The ACOL system provides an on-line cheque, which can be filled out just like a paper cheque. You can require up to two approvals before the electronic cheque is sent and the funds are deducted from the specified bank account and added to your ACOL account. The Low Balance Alert warning message will be displayed at log-in to notify you that your ACOL account balance is below the specified amount and you should take steps to deposit further funds in your account. Any unsigned Electronic Cheques remaining in the system at the close of business for the day will be deleted and will not be applied to your account. You will need to initiate another Electronic Cheque.

The Maximum Cheque Amount is the top limit for which you want an Electronic Cheque to be written.

Financial Institution Information per EFT option above.

Designated Cheque Signers—You also identify which individuals in your organization are permitted to sign Electronic Cheques. If more than two individuals have signing authority please append a list of additional names. Within the group of authorized signers any one or two electronic signatures are required to execute an Electronic Cheque unless otherwise specified by you. Please indicate on the agreement if you require one or two signer execution rights.

Changes to Financial Institution Information

Please notify us of any changes to your Financial Institution information. Allow three weeks for changes to be implemented. ACOL will charge for cheques and EFT transfers that are returned due to NSF. The current rate is $20.00 per returned item.

Cheque or Money Order Option

This option can be used for the initial deposit and as a method for submitting subsequent payments.

A personal or corporate cheque or money order made payable to Unisys Canada Inc. must be included with the completed Financial Agreement and sent to Unisys Canada Inc., 350-7105 Chebucto Rd., Halifax NS B3L 4W8. This option cannot automatically make additional payments to your ACOL account; additional cheques will be required. The Low Balance Alert warning message will be displayed at log-in to notify you that your ACOL account balance is below the specified amount and you should take steps to deposit further funds in your account.

Credit Card Option

This option can be used for the initial deposit and as a method for submitting subsequent payments.

The amount indicated (minimum $100.00) will be charged to the specified credit card number. This option cannot automatically make additional payments to your ACOL account. The Low Balance Alert warning message will be displayed at log-in to notify you that your ACOL account balance is below the specified amount and you should take steps to deposit further funds in your account. Please contact the Client Support Centre to authorize additional charges to the credit card account.

Visa, MasterCard or American Express—Please specify whether this charge is to a VISA, MasterCard or American Express.

Credit Card Administration Fee(s)—Please note that your account will be charged an administration fee of 2% for the use of a credit card for top up of ACOL client accounts.

Card Information—Please provide the name as it appears on the card, the card number, and the expiration date. The amount that will be debited to the card and credited to your ACOL account for the Initial Deposit is the amount that you have specified on the Financial Agreement.

The signature of the card holder is required.

Direct Deposit Option

If the Direct Deposit option has been selected for subsequent top up of your account, the Business Financial Office will contact you regarding the process required to send deposits directly to the ACOL financial institution.

Client Signature

Both the Client Application and the Financial Agreement must be signed and forwarded to Unisys in duplicate. Please be sure to include the letter for the Registrar of Motor Vehicle approval or your client account set up may be delayed. An accepted copy of the Client Application and Financial Agreement will be returned with the necessary access information once your ACOL account has been established.